After the import of images to the VL-Images database, it is required to enter the captions from the related source into the appropriate database field named original caption (short) (layout: new/edit). For captions in other languages than English please give a translation in modern English in the web caption (english, short) field.

The text in this fields must not be longer than about 250-300 characters, the actual length is shown on top of the input field.

Note: images will only show up on the web site if at least one of these two fields is filled in.

In case captions exceed the 300 characters limit, they must be shortened properly. Indicate shortenings with square brackets: […]. Change to the captions layout to find additional fields for various versions of the captions:

• original caption (short) is the same field as in the new/edit layout
• web caption (english, short) is also the same as in the new/edit layout and holds a shortened (if necessary) english translation in modern English
• original caption (full text) takes the complete unabridged caption from the source if this exeeds the limit of 300 characters. You can easily copy this from the short version field by using the copy 'caption' button.
• long web caption / description, english is intended for the English translation of the full text caption.

In case no caption is given, a meaningful description extracted from the article should be entered in square brackets; if there is no description available the title of the related article, perhaps with a short keyword added, can be used as long as it is closely related to the content of the image.

When working with images of experimental set-ups and no legend of labelled items used in a set-up is given, it should be compiled from the full text like this:

• e.g.: [A: Condensationsgefäss, F: Absorptionskölbchen] etc.